Picking out your dream wedding venue:

Written By Madison Miranda

Choosing your wedding venue is one of the biggest decisions you’ll make in your planning journey. As a wedding planner, I’ve walked couples through countless venue tours, negotiations, and timelines, and I’ve seen firsthand what makes a venue truly the perfect fit.

Here’s my step-by-step guide (with pro tips sprinkled in!) to help you find the place where your dream day will come to life.

Step 1: Define your vision before your tour:

Before you start booking your venue tours, truly sit down and start to think about your wedding day.

  • Do you see yourself in a grand ballroom, beachfront, an intimate garden, or a mountainside view?

  • Is your vibe more chic, timeless, or whimsical?

  • Indoor, outdoor, or a mixture of both?

    Pro tip: Create a Pinterest or mood board of your overall aesthetic.

Step 2: Set your guest count and budget early:

Your venue choice and guest count impacts your entire budget.

  • Many venues have a guest count or catering minimum.

  • Ask about hidden costs (service charge, gratuity, cleaning, etc.

    Pro tip: Ask for a detailed sheet of everything that is included in the venue.

Step 3: Consider location and logistics:

Think about your guest experience.

  • Is the venue easy to get to?

  • Are there nearby hotels/airbnbs?

  • How about transportation, if needed, from ceremony to reception?

    Pro tip: Ask for a detailed sheet of everything that is included in the venue.


Step 4: Look beyond the pretty pictures:

Online photos are great, but in person you’ll notice…

  • How well is the venue maintained?

  • The layout/flow of event.

  • Parking


Step 5: Venue over date:

Popular venues book up fast.

  • If you fall in love with a venue, don’t be stuck on a specific date.

  • Have 2-5 ideal dates before you tour, not just one.

    Pro tip: If your Saturday date isn’t available, consider a Friday or Sunday.

Step 6: Read the fine print:

Every venue has specific restrictions and regulations.

  • Is there a noise ordience?

  • Can you bring in outside vendors, or do you have to use their list.

Step 7: Picture your special day:

Walk through the wedding day in your head as you tour.

  • Where will you get ready?

  • Where will guests arrive and mingle?

  • How accessible is the venue?

    Pro Tip: A venue that feels effortless and logical in flow will save you stress (and rental fees on extra furniture or décor).


Madison Miranda